ABACE2007 : Exhibitor Information

• Exhibitor Service Kit

Exhibitor Service Kit (6 MB, PDF)

• Exhibitor Prospectus

Exhibitor Prospectus (900 KB, PDF)
 

• Event Program
  
 

• Exhibitor List

• Exhibitor Forms

Hong Kong • February 6, 7, 2007

Exhibit Application/Contract

Static Display Application/Contract

Exhibitor Housing Form

Meeting Room Request Form

Pubication Bin Form

Sponsorship Form

• Exhibitor Housing

Hotel rates and airfare discounts have been negotiated for us by Travel Planners. Through Travel Planners you get the lowest rates at official show hotels.
Make Housing Reservations now.

• Exhibit Hall Floorplan

Hong Kong, Asiaworld-Expo Hall 5,
Floorplan as of January 29, 2007
(331 KB, PDF)

Nagoya • February 9, 2007

Nagoya Forum Exhibitor Application

Nagoya Forum Information

• ABACE2007 Exhibitor Information

Hong Kong • February 6, 7, 2007

• Types of Exhibits
• Priority for Space Assignment
• Booth Prices
• Cancellation Policy
• Asia World-Expo Booth Configurations
• Static Display
• Publication Bins
• Rules & Regulations
• Installing & Dismantling Exhibits
• Bank Wire Transfer Instructions
• General Information

Types of Exhibits

Exhibits at ABACE2007 are limited to those products or services directly related to the design, operation or servicing of business aircraft. ABACE Management reserves the right to deny space to any Company whose products or services are not relevant to business aviation.

Priority for Space Assignment

PRIORITY-ONE EXHIBITORS
Priority-One Exhibitors are those Companies whose Exhibit Space is a minimum of 90sqm (968.75sqf), and whose applications are received on or before August 16, 2006. Space assignments for Priority-One Exhibitors will be determined by lottery drawing.

PRIORITY-TWO EXHIBITORS
Priority-Two Exhibitors are those Companies whose Exhibit Space is less than 90sqm
(968.75sqf), and/or have committed at least $10,000 in sponsorships for ABACE2007, and whose applications are received on or before August 16, 2006. Priority-Two Exhibitors will be placed after Priority-One qualifiers have been assigned space. Space assignments for Priority-Two Exhibitors will be determined by lottery drawing.

PRIORITY-THREE EXHIBITORS
Priority-Three Exhibitors are those Companies whose applications are received after the August 16, 2006, deadline. Priority-Three Exhibitors will be placed once Priority-One and Priority-Two Exhibitors have been assigned, space permitting. Priority-Three Exhibitors will be placed in the order in which their applications are received.

Be assured that ABACE Management makes every effort to accommodate each applicant’s preferred location. However, if all Booth choices indicated by Applicant have been allocated, ABACE Management will assign the best available space. Applications must be accompanied by payment in full according to the Booth Prices schedule below.

Booth Prices

PREMIUM SHELL–SCHEME BOOTH PRICES

NBAA Members: Cost of a Premium Shell-Scheme Booth for Members is $3,585, for each 3m by 3m (9.8’ by 9.8’) Booth Space or 9sqm (96.9sqf), payable in full by August 16, 2006.

Non-Members: Cost of Premium Shell-Scheme Booth for Non-Members is $3,935 ($3,585 plus, $350 toward NBAA Membership dues) for the first 3m by 3m (9.8’ by 9.8’) Booth Space or 9sqm (96.9sqf) and $3,585 for each 3m by 3m (9.8’ by 9.8’) Booth Space or 9sqm (96.9sqf) thereafter, payable in full by August 16, 2006.

The Premium Shell-Scheme Booth package includes the following for each 3m by 3m (9.8’ by 9.8’) space reserved:

• White fascia board backwall, 2.5m (8’2”) high
• Vertical side wall on each side of Booth, 2.5m (8’2”) high
• Stand number (1)
• Carpet
• Front counter (1)
• Round Table (1)
• Seating chairs (3)
• Wastebasket (1)
• 100W spot lights (3)
• Daily cleaning
• Company name header (1)

More detailed information will be provided in the Exhibitor Service Kit, scheduled to be distributed in early November 2006.

BASIC SHELL–SCHEME BOOTH PRICES

Members: Cost of a Basic Shell-Scheme Booth for Members is $3,185, for each 3m by 3m (9.8’ by 9.8’) Booth Space or 9sqm (96.9sqf), payable in full by September 8, 2006.

Non-Members: Cost of Basic Shell-Scheme Booth for Non-Members is $3,535 ($3,185, plus $350 toward NBAA Membership dues) for the first 3m by 3m (9.8’ by 9.8’) Booth Space or 9sqm (96.9sqf) and $3,185 for each 3m by 3m (9.8’ by 9.8’) Booth space or 9sqm (96.9sqf) thereafter, payable in full by August 16, 2006.

The Basic Shell-Scheme Booth package includes the following for each 3m by 3m (9.8’ by 9.8’) Space reserved:

• White fascia board back wall, 2.5m (8’ 2”) high
• Vertical side wall on each side of Booth, 2.5m (8’ 2”) high

More detailed information will be provided in the Exhibitor Service Kit, scheduled to be distributed in early December 2006.

RAW BOOTH SPACE PRICES

Members: Cost of Raw Booth Space for Members is $2,785, for each 3m by 3m (9.8’ by 9.8’) Booth Space or 9sqm (96.9sqf), payable in full by August 16, 2006.

Non-Members: Cost of Raw Booth Space for Non-Members is 3,135 ($2,785, plus $350 toward NBAA Membership dues) for the first 3m by 3m (9.8’ by 9.8’) Booth Space or 9sqm (96.9sqf) and $2,785 for each 3m by 3m (9.8’ by 9.8’) Booth Space or 9sqm (96.9sqf) thereafter, payable in full by August 16, 2006.

Discount: ABACE offers a special $50 discount per Booth Space reserved to Companies making full payment – on a nonrefundable basis – on or before August 16, 2006.

Exhibitors submitting applications after the August 16, 2006, deadline ARE NOT eligible for the discount.

Cancellation Policy

ABACE Management has a firm policy of no refunds for cancellations at any time. Any Booth or Static Display Space reductions are considered cancellations.

Note: If Exhibit Space is not occupied by 1500 on Monday, February 5, 2007, ABACE Management will consider it canceled by the Exhibitor. If Static Display Space is not occupied by 1200 on February 5, 2007, ABACE Management will consider it canceled by the Exhibitor. If Exhibit Space/Static Space remains unoccupied at the 1700 walk through of the AsiaWorld-Expo and the Static Display of Aircraft at Hong Kong Business Aviation Centre on Monday, February 5, 2007, ABACE Management will use such space as it deems appropriate. This rule must be strictly enforced, since lateness in setting up causes difficulties with overnight cleaning crews and jeopardizes the opening of the Exhibits.

If additional time is required for set-up, please contact:

Asia World-Expo Booth Configurations

Perimeter Island Booth:
A Perimeter Island Booth is an Exhibit Space containing perimeter wall structures, is greater than 4.6m (15’) in height, has one or more display levels, is unfinished on any side and/or requires hanging signs, materials or components (excluding lighting trusses). Exhibitors occupying a Perimeter Island Booth must adhere to the following:

HEIGHT: The top of Exhibit materials, components and hanging signs are permitted to a maximum height of 7.6m (25’) provided written approval is received from ABACE Management at least 60-days prior (December 7, 2006) to the first scheduled move-in date.

DEPTH: Because a Perimeter Island Booth is separated by aisles from neighboring exhibits, full use of the purchased floor space is permitted.

Non-Perimeter:
90sqm (968.75sqf) or larger
A Non-Perimeter Island Booth over 90sqm (968.75sqf) is an Exhibit Space having aisles on all four sides and requiring one or more Display levels. Island Booths with perimeter wall structures on 50% of the allocated Booth Space, containing an interior component exceeding 15 ft (4.6 m) in height and/or requiring hanging signs, materials or components (excluding lighting trusses) are considered Perimeter Island Booths. Applicants should refer to the Perimeter Island Booth specifications above.

HEIGHT: Exhibit materials, components and identification signs will be permitted to a maximum height of 4.6m (15’) provided written approval is received from ABACE Management at least 60-days prior (December 7, 2006) to the first scheduled move-in date.

DEPTH: Because an Island Booth is separated by aisles from neighboring Exhibits, full use of the purchased floor space is permitted.

Island Booth:
Under 90sqm (968.75sqf)
An Island Booth less than 90sqm (968.75sqf) is an Exhibit Space having aisles on all four sides and requiring one or more Display levels. Island Booths requiring hanging signs, materials or components (excluding lighting trusses) are permitted around the perimeter of the Hall only.

HEIGHT: Exhibit materials, components and identification signs will be permitted to a maximum height of 6.1m (20’) provided written approval is received from ABACE Management at least 60-days prior (December 7, 2006) to the first scheduled move-in date. Exhibits over 6.1m (20’) in height, unfinished on any side, having perimeter hard walls and/or requiring hanging signs, materials or components should refer to the Perimeter Island Booth specifications.

DEPTH: Because an Island Booth is separated by aisles from neighboring Exhibits, full use of the purchased floor space is permitted.

Platforms:
Exhibitors requiring platform f ooring for their Booth Space must adhere to the following rule:
The height of the flooring must be a minimum of 15cm (5.48˝) in height.

More information will be provided in the Exhibitor Service Kit, scheduled for distribution in early November 2006.

Multilevel and Covered Booths:
ABACE Management, AsiaWorld-Expo and the AsiaWorld-Expo Fire Marshall must approve all Multilevel and Covered Booths. Booth plans should indicate the name of the event (ABACE) and Booth number, specify maximum number of occupants allowed, and have a structural engineer’s stamp certifying that the platforms can bear the maximum occupant load. Certain Booths may require fire watches, smoke detection devices, fire extinguishers, multiple exits, etc., as required
by Fire Prevention Officials. For tent awnings and canopies, drawings should include detailed plans showing size, height, location, anchoring areas and certification that the material is fire retardant.

Further information on fire and safety regulations will be provided in the Exhibitor Service Kit, scheduled for distribution in early November 2006.

The deadline to submit Multilevel and Covered Booth diagrams to ABACE Management is December 7, 2006. All Exhibitors with Multilevel and Covered Booths must submit two copies of a sealed and scaled floor plan (with front and side elevations) to:

ABACE
Linda A. Peters, Vice President Exhibits
1200 Eighteenth Street NW, Suite 400
Washington, DC 20036-2527
Tel: +001 (202) 783-9368;
Fax: +001 (202) 737-4478
E-Mail: lpeters@nbaa.org

And to:

AsiaWorld-Expo
Ivy Ng
Hong Kong International Airport
Lantau, Hong Kong
Tel: 852-3606-8888; Fax: 852-3606-8889
E-Mail: in@asiaworld-expo.com

Static Display

Cost of Static Display Space is $625 for each 6m by 6m (19.7’ by 19.7’) Static Display Space or 36sqm (387.5sqf), payable in one nonrefundable payment and due by August 16, 2006. Static Display Exhibitors must first purchase and occupy a minimum of one 3m by 3m (9.8’ by 9.8’) indoor Booth Space. Any Company canceling an indoor Booth Space reservation may lose its Static Display Space.

Detailed information for the Static Display at Hong Kong Business Aviation Centre will be available at www.abace.aero soon.

Publication Bins

ABACE offers, as a service to Exhibitors and Publishers of trade publications, an area of Bins where publications may be displayed at AsiaWorld-Expo. Publications Bins will be available for periodical publications only. Advertising material, including promotional brochures and pamphlets, are not permitted and will be discarded by ABACE Management with no refunds. ABACE provides an attendant to receive shipments, stock and maintain the Publications Bins. Exhibitors wishing to display a publication will be provided one free Bin per Exhibit Space reserved, up to a maximum of two Bins. Exhibitors and Publishers may purchase additional Bins at a cost of $620 per Bin. All Companies must submit a sample of their publication for review before Bins are reserved. Exhibitors and/or Publishers are not permitted to distribute publications, marketing materials or Show Dailies outside of their purchased Exhibit Space. ABACE Management prohibits all Booth-to-Booth distribution.

Rules & Regulations

Exhibits Contained Within Purchased Space:
All display material and demonstrations must be confined to the limits of the Exhibitor’s purchased space at both AsiaWorld-Expo and at the Static Display of Aircraft on Hong Kong Business Aviation Centre. Therefore, please reserve the appropriate size Booth and Static Display Space. If many people are expected to congregate at one time, in one place, demonstration areas should not be placed on the aisle side of the Exhibit. Normal aisle traffic cannot be interfered with at any time. ABACE Management reserves the right to restrict Exhibits that because of noise, method of operation or any other reason become objectionable.

Subletting or Sharing Exhibit Space:
No Exhibitor will assign, sublet or share the whole or any part of Exhibit Space purchased without the knowledge and consent of ABACE Management. Failure to advise ABACE Management of shared Exhibit Space in advance (including displaying advertising of another Company’s products or services) may result in a minimum additional Booth Space charge of $2,785 per Company, per Booth and/or a minimum of $625 per Company, per Static Display Space. Advertising material of any description may be displayed and distributed only within the Display Spaces assigned to the Exhibitor presenting such material. No Exhibitor is to distribute materials outside of their assigned Exhibit Space without written approval from ABACE Management. Exhibits should be installed so that they do not project beyond the space allotted.

Direct Selling:
Direct selling on the Exhibit Floor and/or at the Static Display of Aircraft is prohibited. Canvassing by Exhibitors outside their assigned Exhibit(s) is prohibited. Canvassing and solicitation, except by Exhibiting Firms, are prohibited within 80km (50mi) of ABACE at AsiaWorld-Expo and the Static Display of Aircraft on Hong Kong Business Aviation Centre.

Defacing Property:
No part of an Exhibit, or signs relating thereto, may be taped, nailed, tacked, stapled, pasted or otherwise fastened to ceilings, walls, doors, windows, painted surfaces, columns, marble or fabric in any way and no holes may be drilled, cored or punched in AsiaWorld-Expo walls or fl oors. No application of paint on signs, Displays or other objects is permitted in AsiaWorld-Expo. The use of adhesive-backed decals or similar items also is prohibited. In addition, helium balloons and animals are not permitted. Damages to AsiaWorld-Expo arising by failure to observe these Rules & Regulations will be billed to the Exhibitor. Exposed parts of Displays (including backs)
must be completely finished so that they are not objectionable to other Exhibitors, Delegates and/or ABACE Management.

Hanging Signs, Materials, Components, Etc.:
In the interest of safety, with the exception of Perimeter Booths, Exhibitors’ signs or other materials may not be attached to the ceiling or overhead beams of AsiaWorld-Expo. Spotlights can be attached to the ceiling if they are focused on the Display and do not interfere with other Exhibits. Exhibitors requiring signs hung over Perimeter Booths or spotlight rigging must submit requests to ABACE Management for approval.

Violations:
By signing the ABACE Application/Contract for Exhibit and/or Static Display Space, the Exhibitor agrees to abide by these Rules & Regulations as interpreted by ABACE Management. In fairness to all participants, Exhibitors found in violation of ABACE Rules & Regulations at AsiaWorld-Expo or at the Static Display of Aircraft on Hong Kong Business Aviation Centre will be required to make necessary changes on site at the Exhibitor’s expense. If satisfactory changes cannot be made, ABACE Management reserves the right to terminate any and all rights to the Exhibit Space, and the Exhibitor will forfeit all fees paid. Violating Exhibitors will be ineligible for the indoor Priority-One or Priority-Two Lotteries in 2008 and/or jeopardize placement at the Static Display of Aircraft.

Installing & Dismantling Exhibits

To ensure orderly and efficient installation, operation and removal of Displays and to eliminate confusion, ABACE Management has designated Freeman and other firms (listed in the Exhibitor Service Kit to be distributed in early November 2006) as official service contractors. ABACE Management holds these firms responsible for quality service and fair prices and will intercede on behalf of an Exhibitor in the event of faulty work or unfair charges. ABACE Management encourages all Exhibitors to place orders with these firms unless a permanent arrangement has been established with a display house or outside contractor to set up and dismantle Exhibits.

Move-In Schedule:
Move-in for AsiaWorld-Expo begins on Saturday, February 3, 2007, and will be on a
targeted basis.

Move-in for Static Display Exhibitors begins on Saturday, February 3, 2007, at 0800,
and all aircraft must arrive before 1800 on Sunday, February 4, 2007.

Note: All Exhibits must be set and in place by 1500 on Monday, February 5, 2007, so that aisle carpeting can be installed. Kindly remember that if the Exhibit or Static Display Space is not occupied by this time, ABACE Management will consider it canceled by the Exhibitor and will assume the right to use such space as deemed appropriate.

Move-Out Schedule:
Move-out for AsiaWorld-Expo and the Static Display on Hong Kong Business Aviation Centre will begin at 1600 on Wednesday, February 7, 2006, and all materials must be removed from AsiaWorld-Expo by 1200 on Friday, February 9, 2007, and from the Static Display by 2200 on Thursday, February 8, 2007.

Note: Exhibits must not be dismantled before 1600. On Wednesday, February 7, 2007, at AsiaWorld-Expo and at the Static Display (this includes movement of Static Display aircraft). Exhibitors found in violation of this rule will be ineligible for the indoor and outdoor Priority-One or Priority-Two Lotteries in 2008.

Freeman reserves the right to ship (freight collect) packages, cartons, crates, etc. left in the Exhibit Hall or at the Static Display beyond the days and times of dismantling, unless special contract arrangements are entered into by the Exhibitor and Freeman. Exhibitors requiring additional hours for indoor set-up should contact Linda Peters at +001 (202) 783-9368 or lpeters@nbaa.org or Marti Smith at +001 (202) 783-9365 or msmith@nbaa.org for the Static Display.

Bank Wire Transfer Instructions

Indicate on the wire transfer the Company name, invoice number and reference for payment (i.e., Exhibit Space, Static Display Space, Sponsorship, Registration, etc.).

General Information

Cleaning:
ABACE Management will arrange to clean aisles during closed hours prior to opening each Show day. This service does not include dusting, arranging, or otherwise maintaining Exhibits. Exhibitors must keep their Displays neatly organized. Order forms for cleaning services will be provided in the Exhibitor Service Kit.

Booth Staffing:
Booths and Static Display areas must be fully staffed during official exhibit hours. Exhibitors will be admitted at 0700 each exhibit day for early preparation of Displays only. No activities – except Booth preparations – are to be scheduled in the Exhibit Hall prior to Show hours.

Carpeting:
Although ABACE Management provides aisle carpeting, with the exception of Premium Shell- Schemes (where it’s included in the packages), Exhibitors are responsible for carpeting their own Booth Space. Exhibitors must have ABACE Management approval when using their own carpeting in aisles between Displays and will be charged based on the equivalent amount of Exhibit Space. The ABACE2007 carpet color is red.

Children:
Kindly advise your sales people and customers that children under 12 are never permitted on the Exhibit Floor or at the Static Display. ABACE is a business event. Children under 12 are never permitted on the Exhibit Floor or at the Static Display – under any circumstances. Children ages 12 to 18 will be permitted into the Exhibit Hall and Static Display during official Exhibit hours only provided they register, pay appropriate fees and are accompanied by an adult at all times. ABACE will not be held responsible by or for any cause whatsoever.

Dress:
Due to the professional nature of the business aviation industry, dress for ABACE2007 is business attire. This applies to all Attendees and Exhibitors, as well as to all personnel working on behalf of Exhibitors in their booths.

Pets:
For insurance reasons and to maintain the professional appearance of ABACE2007, please be advised that no pets, with the exception of service animals, will be permitted in the Exhibit Hall or on the Static Display of Aircraft.

Electric:
Electric current may be utilized for the operation of apparatus that does not produce noises of an annoying nature.

Smoking:
Smoking is not permitted in the AsiaWorld-Expo Exhibit Halls or Meeting Rooms or at the Static Display of Aircraft on Hong Kong Business Aviation Centre during set-up, Show days or tear down.

Fire Regulations at AsiaWorld-Expo:
All exits and exit aisles must be kept clear and unobstructed. No furniture, signs, easels, chairs or Displays may protrude into aisles. Fire hose cabinets, fire extinguishers, sprinklers, or any other fire-safety device must not be hidden, obstructed or otherwise disturbed. All materials used in Exhibit construction, decoration or as temporary cover must be certified as flame retardant.
Inflammable fluids, substances, or materials of any nature may not be used. All materials and installations must comply with the requirements of inspection by the AsiaWorld-Expo Fire and Safety Department.

Shipping/Storage:
Detailed shipping information will be furnished in the Exhibitor Service Kit scheduled for distribution in November 2006.

Special Connections at AsiaWorld-Expo:
Compressed air, water, drainage, gas, steam, electrical services, rigging and telephone/communication services are available solely through AsiaWorld-Expo. Order forms for the above services, other Booth items and labor will be included in the Exhibitor Service Kit.

Exhibitor Service Kit:
An Exhibitor Service Kit for both AsiaWorld-Expo and the Static Display of Aircraft on Hong Kong Business Aviation Centre will be distributed to all Exhibitors who are paid in full by early November 2006.

Liability:
The Exhibitor is solely responsible for the safeguarding of materials, equipment and Displays at all times. ABACE Management employs general security when the AsiaWorld-Expo Exhibit Hall and Static Display of Aircraft on Hong Kong Business Aviation Centre are closed. However, ABACE Management, AsiaWorld-Expo, Hong Kong Business Aviation Centre and Freeman are not responsible for any loss, theft, damage, injury, or destruction of Exhibitor’s property or the property of its agents or employees, by or from any cause whatsoever. The Exhibitor expressly releases ABACE Management, Freeman, AsiaWorld-Expo and Hong Kong Business Aviation Centre and their respective officers, employees, Members and agents, from any and all claims for such loss, theft, damage, injury or destruction, or for loss of goodwill (whether or not in relation to any property). It is suggested that Exhibitors obtain insurance covering losses such as theft and damage to property. The Exhibitor assumes entire responsibility and hereby agrees to protect, indemnify, defend and hold ABACE Management, AsiaWorld-Expo, Hong Kong Business Aviation
Centre and Freeman and their respective officers, employees, Members and agents harmless from and against any and all claims, losses, injuries and damages of persons or property, governmental charges or fines and attorney’s fees arising out of or caused by Exhibitor’s installation, removal, maintenance, occupancy or use of the Exhibition premises, or any part thereof, or arising out of or caused by Exhibitor’s participation in Exhibition activities. Exhibitors must comply at all times with the Rules & Regulations of ABACE Management, AsiaWorld-Expo, Hong Kong Business Aviation Centre and Freeman. These Rules & Regulations are subject tochange prior to the time the Exhibition is held. Failure to follow ABACE Management, Freeman, AsiaWorld-Expo and/or Hong Kong Business Aviation Centre Rules & Regulations will constitute a breach of contract. In addition, by signing the ABACE2007 Exhibit and/or Static Display of Aircraft Application/Contract, Exhibitors agree to comply with ABACE Management’s interpretation of its Rules & Regulations. Complete Rules & Regulations for AsiaWorld-Expo and Hong Kong Business Aviation Centre will be included in the Exhibitor Service Kit.

Security:
When the ABACE Exhibit Halls and Static Display of Aircraft are open, there will be some perimeter security staffing. Notwithstanding the foregoing, ABACE Management, Freeman, AsiaWorld-Expo and Hong Kong Business Aviation Centre will not be liable for loss or damage to Exhibitor’s property, as further provided under the section entitled“Liability.” Exhibitors are advised to obtain additional insurance coverage in advance to cover losses such as theft and damage to property. Order forms for additional Booth and Static Display security will be provided in the Exhibitor Service Kit.

Photo Use Permission:
Any person who attends ABACE grants permission to ABACE Management to use and publish his or her image or likeness collected in connection with the program for any usual and customary purpose of ABACE, including advertisements for ABACE and its programs.

Sponsorships:
For more information on Sponsorship Opportunities at ABACE2007, contact Deb Hanson at +001 (202) 737-4484 or via e-mail to dhanson@nbaa.org.